Information on how to obtain a replacement certificate
Due to ongoing circumstances around COVID-19, please be aware this service has been suspended. If you replacement certificate request is urgent please contact registration services by calling 01506 281898 and 01506 282914
Birth, Death, Marriage or Civil Partnership Certificates
As long as the event took place in Scotland (from 1855 onwards), you can apply to either our Livingston or Bathgate registration offices, for an extract of a birth, death, marriage or civil partnership certificate, by one of the following methods.
- Using our online apply for replacement certificates form
- By telephoning either 01506 281894 or 01506 282916 using a debit or credit card.
- By post including the current fee made payable to West Lothian Council.
- If certificates are to be posted there will be a small postage charge
Please note, if you are applying online a registrar will be in contact with you, within 24 working hours, to arrange payment and discuss the options for collecting/posting the certificate.
In most instances copies of extracts can be provided immediately, however , there may be occasions where we ask you to return within 24hrs to collect the certificate due to the quality of the print on the original. In these cases we will be required to type a new extract.
Who can apply?
Birth, death, marriage or civil partnership certificates are public documents, as such anyone can apply for a copy without restriction.
What information is required?
In order to obtain an extract it is helpful to know
- The full names of the person(s) at birth.
- The date the event took place.
- Mother's maiden surname.
- Where the event took place.
- To obtain an extract at the time of registration : £10.00.
- One month after the event : £15.00.
- if an original extract is produced at the time of request : £10.00.
- As from the 1st November 2015 postage costs will apply, this will be second class post only at 65 pence.
Adopted birth certificates
You can get a copy of your adopted birth certificate from the Registrar General for Scotland. Only the adopted individual may request a copy of their adoption certificate.
You can get a copy of a still birth certificate from the Registrar General for Scotland.
England and Wales
You can get birth, death, marriage and civil partnership certificates from England and Wales using the Online Certificate Ordering Service (England and Wales) or by telephone to 0300 123 1837.
You can get Northern Irish birth, death, marriage and civil partnership certificates from the Northern Ireland General Register Office. Telephone 028 9025 2000.
Republic of Ireland
You can get birth, death and marriage certificates from the Republic of Ireland using their Online Certificate Ordering Service (Republic of Ireland) or by telephone to 00353 9066 32900.
*Please check with the office you are requesting your certificate from for their current fees.*