Designated Premises Manager (DPM)
Every licensed premises in Scotland must have a designated premises manager (DPM) who works on the premises in order to sell alcohol under Schedule 3 Premises Licence Mandatory Conditions of the Licensing (Scotland) Act 2005. The only premises which are exempt from these requirements are clubs operating in terms of the Licensing (Clubs) (Scotland) Regulations 2007.
The impact of the Coronavirus (COVID -19) continues to have a significant impact on the processing of licence applications.
If you need to get in touch with the Licensing Team, please do so by email to the following address: firstname.lastname@example.org
Email enquiries will be prioritised and responded to on a priority/urgent basis. We cannot accept phone calls at present.
In the meantime, applications for licences and permits (with the exception of hire car applications, please refer to the hire car webpages for details of how to make these) should be posted to the
West Lothian Council,
along with cheques or postal orders for payment of any fee required and copies of all required supporting documentation.
If you are unable to post your application and fee please contact the Licensing Team by email.
Please be aware that there will likely be delays in the processing of applications due to changes in working conditions at present.
If you are an event organiser you should note that when possible applicants will be able to email amended applications for events which have been postponed due to Covid-19 as long as the details of the event remain exactly the same and only the event date is changing, any other changes to event details will require a new application to be submitted in the usual manner.
- Every premises must have a specified designated premises manager who works at the premises.
- Any individual intending to be a designated premises manager must also be the holder of a valid Personal Licence.
- A person can only be the designated premises manager of one premises at a time.
- If your designated premises manager stops working at the premises for any reason, or his licence expires or is revoked or suspended, the licence holder must notify the Licensing Board within one week or the premises will not be able to continue selling alcohol.
If you are naming a new person as your designated premises manager then you need to apply for a variation to your premises licence. This application can only be made by the premises licence holder as stated on the licence. You need to ensure that the person you are going to nominate is not currently named as a designated premises manager at any other premises within Scotland.
If your new premises manager has a personal licence which was issued by another Board in Scotland then you must include a copy of their personal licence with your application.
You need to complete theand return it with the appropriate fee of £31, your principal premises licence (i.e. not a copy) including the layout plan and a copy of the proposed new premises managers personal licence to West Lothian Licensing Board.
If any of the events listed below happen with your designated premises manager;
- the premises manager resigns
- the premises manager is dismissed
- the premises manager becomes incapable for any reason of acting as the manager, for example, if his personal licence expires
- the premises manager dies or
- the personal licence held by the premises manager is revoked or suspended
Then the premises licence holder, must, not later than seven days after the occurrence of the event, giveto the Licensing Board. (Section 54 Licensing (Scotland) Act 2005)
There is no fee for this notice.
If the premises licence holder fails to notify the Board within 7 days of any of the events above having taken place then the premises licence will be varied by the Board to remove the premises manager. This would result in the premises not being able to sell alcohol until this had been rectified by means of a variation application.
If you have given notice to the Board within 7 days as mentioned above then you must nominate a new designated premises manager within a period of 6 weeks from the date of the occurrence above.
When you are ready within the 6 week period, to name a new person as your designated premises manager then you need tofor a variation to your premises licence. This application can only be made by the premises licence holder. You need to ensure that the person you are going to nominate is not currently named as a designated premises manager at any other premises within Scotland and is up to date with their refresher training.
You need to complete theand return it with the appropriate fee of £31, your principal premises licence (i.e. not a copy) including your layout plan and a copy of your proposed new premises managers personal licence to West Lothian Licensing Board. You are advised to read the guidance attached to the application form and seek advice from your solicitor if required.
Details of how to make application are contained in the guidance notes attached to the application.
An application must be accompanied by the appropriate fee, all principal premises licence including the layout plan and a copy of your proposed new premises managers personal licence. If all parts of the premises licence are not available there must be a statement of the reason for the failure to produce the whole licence.
The fee for a variation to nominate a new premises manager is £31
If your application is correctly completed it will be processed without delay and will take effect immediately. You will be advised as soon as the application has been processed.
Before submitting your application please check that:
The application has been signed by the licence holder (or an agent on their behalf)
If applicable, confirmation from the licence holder that the agent can make the application is enclosed, unless the agent is a professional licensing agent;
You have enclosed all 4 parts of the premises licence - copies cannot be accepted
Your proposed premises manager
- is not a premises manager anywhere else in Scotland,
has a personal licence, and
a copy of their full licence is enclosed so we can check they are up to date with their refresher training.
Please note applications will not be processed until they have been checked by the Licensing Team to ensure the application is competent.
Please ensure you provide an up to date telephone number and email address for the applicant in order that we can contact you if there are issues with the application.
If your complaint relates to the manner in which your application was processed, then you should address it in the first instance to the Clerk of the Licensing Board, West Lothian Civic Centre, Howden South Road, Livingston EH54 6FF.