In terms of the Theatres Act 1968 theatre premises require to be licensed by their local authority. The Theatres Act 1968 will be repealed on 21 January 2021 when all theatre licences will cease to have effect.
The impact of the Coronavirus (COVID -19) continues to have a significant impact on the processing of licence applications.
If you need to get in touch with the Licensing Team, please do so by email to the following address: firstname.lastname@example.org
Email enquiries will be prioritised and responded to on a priority/urgent basis. We cannot accept phone calls at present.
In the meantime, applications for licences and permits (with the exception of hire car applications, please refer to the hire car webpages for details of how to make these) should be posted to the
West Lothian Council,
along with cheques or postal orders for payment of any fee required and copies of all required supporting documentation.
If you are unable to post your application and fee please contact the Licensing Team by email.
Please be aware that there will likely be delays in the processing of applications due to changes in working conditions at present.
If you are an event organiser you should note that when possible applicants will be able to email amended applications for events which have been postponed due to Covid-19 as long as the details of the event remain exactly the same and only the event date is changing, any other changes to event details will require a new application to be submitted in the usual manner.
The council will consider whether theatre licensing should be included in public entertainment licensing under Section 41 of the Civic Government (Scotland) Act 1982. The theatre licensing scheme is administered by the Council's Licensing Team.
The team are able to provide general guidance on the scheme but cannot assist you to complete your application form or provide legal advice on whether a licence is required. You should seek legal advice from a solicitor or advice centre if you are unsure as to whether you require a licence.
A theatre licence is required for any performance of a play in a public place - this includes any premises, highway, road or any open space to which, for the time being, the public are permitted to have access whether on payment or otherwise.
A theatre licence is required even if the premises are licensed to sell alcohol or a public entertainment licence is already held.
(a) any dramatic piece, whether involving improvisation or not, which is given wholly or in part by one or more persons actually present and performing and in which the whole or major proportion of what is done by the person or persons performing, whether by way of speech, singing or action, involves the playing of a role and;
(b) any ballet given wholly or in part by one or more persons actually present and performing, whether or not it falls within paragraph (a) of this definition.
A licence is required for any premises or any place where it is intended to perform a play in public, whether or not the performance is free.
The person organising the public performance of a play and the person in control of the premises to be used i.e. the manager need to decide between themselves who should hold the theatre licence and ensure that a licence is in effect, otherwise both could be guilty of a criminal offence. Either person can apply for a theatre licence.
If you want to apply for a licence you must give notice of intention to make the application to the Licensing Team and Police Scotland, Civic Centre, Howden South Road, Livingston, EH54 6FF not less than 28 days before making the application. You should then submit an application form along with the required documents and the appropriate fee.
Application forms which have guidance notes attached to them and a list of fees are available from the Related Documents section of this page. You should read the guidance notes carefully before completing your application form.
There are two separate application forms. One is for persons applying for a licence as an individual and the other is to be completed by applicants who are companies, partnership or organisations.
If you wish a temporary licence for a particular event your application should preferably be made at least 3 months before the event to allow time for the application to be processed. Applications must be received at least 21 days in advance of the date of the event.
All applications are copied to the Council's advisors who can recommend that conditions to be attached to the licence when granted. The suggested conditions will be sent to you for your comments. If you do not want to accept any of these conditions then the application would be referred to the Licensing Committee for a decision to be made regarding which conditions will apply to your licence. Mandatory background checks will be carried out on all applicants by Police Scotland and applicants' details will be retained on computer. You will be contacted once vetting is complete.
Applications which do not attract any adverse comments/objections are granted by the Chief Solicitor under delegated powers. All other applications require to be referred to the Licensing Committee for determination. You will be advised if your application is being referred to the Licensing Committee. The Committee meets on a monthly basis.
You should notify us as soon as you can if your details change or any of the information given in your application becomes out of date due to a change in your circumstances.
If you no longer wish to hold your licence you can surrender it to the council at any time by returning your licence together with a letter stating that you wish to surrender it. If you surrender your licence it will cease to have effect.
Complaints regarding the conduct of licence holders may be made to the Licensing Team. These should be made in writing by email or letter providing full details of the nature of the complaint.
Complaints regarding unlicensed theatres should be made to Police Scotland by calling 101.
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