Personal Licence Refresher Training

Personal Licences are issued by West Lothian Licensing Board for a period of 10 years. However, in terms of Section 87 of the Licensing (Scotland) Act 2005, there is a legal requirement for personal licence holders to undertake refresher training and pass an exam to obtain a refresher training certificate within five years of the date of issue of their personal licence.

The impact of the Coronavirus (COVID -19) continues to have a significant impact on the processing of licence applications.

If you need to get in touch with the Licensing Team, please do so by email to the following address:

Email enquiries will be prioritised and responded to on a priority/urgent basis. We cannot accept phone calls at present.

In the meantime, applications for licences and permits (with the exception of hire car applications, please refer to the hire car webpages for details of how to make these) should be posted to the

Licensing Team,
West Lothian Council,
Civic Centre,
EH54 6FF

along with cheques or postal orders for payment of any fee required and copies of all required supporting documentation. 

If you are unable to post your application and fee please contact the Licensing Team by email.

Please be aware that there will likely be delays in the processing of applications due to changes in working conditions at present. 

If you are an event organiser you should note that when possible applicants will be able to email amended applications for events which have been postponed due to Covid-19 as long as the details of the event remain exactly the same and only the event date is changing, any other changes to event details will require a new application to be submitted in the usual manner.   

Evidence of the completion of refresher training needs to be sent to West Lothian Licensing Board, not later than three months after the expiry of each of five period years from when your personal licence was issued.  Please send the Board a copy of the refresher training certificate together with your personal licence (the original, not a copy and all 4 pages are required).

If you are in any doubt how to calculate the statutory deadlines for you (1) to sit and pass the training and (2) to produce evidence of your training to the Licensing Board, you should take advice from a licensing solicitor immediately.  

This means for example that if you hold a personal licence which was issued with effect from 1 April 2014, you are required to complete your refresher training by 31 March 2019 with notification to the Board by 30 June 2019.

Personal Licences with an issue date prior to 1 September 2009 are classed as having been issued on 1 September 2009 as that is when the Licensing (Scotland) Act 2005 came into "effect".

At the end of the second 5 year period from when your licence was granted you will need to undertake further refresher training and renew your licence. Please see our Renewing Your Personal Licence webpage.

If personal licence holders do not refresh their personal licence holder training within the specified period, the Board must revoke the personal licence.  The consequences of the revocation could include being no longer permitted to sell alcohol on their premises, unless appropriate steps are taken to name an alternative personal licence holder as the designated premises manager. In addition, personal licence holders, who have their licences revoked, will no longer be allowed to authorise sales of alcohol or conduct the mandatory staff training.

West Lothian Licensing Board will send a letter to all personal licence holders to notify them of their requirements to complete the refresher training. It is important if you have changed your name or address that you notify the Board within 30 days of any of these changes.

It is essential that you comply with these requirements should you wish to continue to hold your personal licence beyond the statutory deadline for you to produce evidence of your training to the Licensing Board.

Revoked Personal Licences

A list of personal licences granted by the West Lothian Licensing Board which have been revoked by the Board from 2 December 2014 due to the licence holders detailed in the list not having complied with the legal requirement to produce a certificate of refresher training to the Board within the required period, is available to view. This list will be updated with any additional names of personal licence holders who have had their licenses revoked on a regular basis.

Icon for pdf List of Revoked Personal Licences [77.64KB]

What are the statutory deadlines?
What you need to do
What happens if I fail to comply?
What if I undertake personal licence holder refresher training late i.e. after my first statutory deadline and provide evidence of it to the Licensing Board on time i.e. by my second statutory deadline?
What if I sit and pass refresher training by my first statutory deadline and there is a delay in getting my training certificate?
Can West Lothian Licensing Team help arrange personal licence holder refresher training for me?
What happens if I submit evidence of my refresher training electronically but do not send my original personal licence?
What if I no longer have my original personal licence i.e. it has been lost, stolen damaged or destroyed?
What if the details contained on my personal licence have changed?
What if I no longer wish to hold my personal licence?