Element (11): Audit Trail
The council's ECM provides electronic audit trails as evidence of viewing, modifying and deletion of records.
IT systems and databases provide audit logs that record usage and updates to records.
Paper records of an operational nature are maintained on site and identified within the paper records inventories. Movement of these paper records is controlled through a method of check out/in deployed within each service area.
In addition, archiving procedures ensure that paper records are tracked from local storage to long term archive/preservation.