Frequently asked questions received by the Corporate Procurement Unit.

I would like to be considered as a supplier to the council. Who should I contact?

The Public Contracts Scotland (PCS) website is central to the procurement activity of West Lothian Council.  We encourage all existing and potential suppliers to West Lothian Council to register with the PCS website where they will find information regarding past, current and future tenders.

Please feel free to contact the council's Corporate Procurement Unit at anytime and we will be happy to deal with your query.

Is consideration given to new businesses or sole traders?

Yes. Any firm is entitled to be considered.

Where can I find out what contract opportunities are available?

All supply, service and works contract opportunities are advertised on Public Contracts Scotland website .

I am a local small to medium enterprise and could not take on a large value contract due to limited resources. Are there any low value contracts reserved exclusively for local suppliers?

Awarding contracts on a geographical basis is not permissible within the European or UK Procurement rules. However, the Corporate Procurement Unit aims to act fairly to organisations of all size and will, wherever possible, structure contracts to ensure that they are attractive to both small and large organisations (e.g. LOTS, Framework Agreements etc.).

I have heard that the purchase to pay process is electronic. My processes are mainly paper based. Will this stop me from becoming a supplier to the council?

No. All that is needed is an email account to allow us to e-mail orders to you. Paper invoices can still be submitted although we are trying to develop suppliers to invoice electronically.  The council will make a payment by BACS directly into your bank account.

Is there training available to help my company with tendering?

West Lothian Business Gateway run events and training to help companies win and deliver public sector contracts. To find out more email bgateway@westlothian.gov.uk.

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