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Re-use of Public Sector Information (RoPSI) Regulations

Public sector information is a valuable resource that can be useful to the private sector and to citizens. The purpose of the Re-use of Public Sector Information Regulations is to establish a framework for the effective re-use of public sector information.

Access to a large  proportion of public sector information is provided under Freedom of Information legislation.  The RoPSI Regulations do not change the access provisions.  Instead, they provide a framework for re-use of information once access has been obtained.  The Regulations do not apply unless the information has already been provided, or is accessible by means other than making a request under Freedom of Information legislation.  This would include information provided in the council's Publication Scheme.

The RoPSI Regulations do not apply to:

  • Information that falls outside the scope of the public task of the council.  This covers situations where the council produces documents that are not directly related to its core responsibilities;
  • Information in which the relevant intellectual property rights are owned or controlled by a person or organisation other than the council.  For example, the council may hold documents that include material where the copyright is owned by a third party.  However, this does not preclude the council from authorising the re-use of those elements that are owned by it;
  • Intellectual property rights other than copyright and its related rights;
  • Information exempt from release under access to information legislation.

How do I make an application?

Anyone - from anywhere in the world - has a right to request to re-use information held by West Lothian Council.  If you wish to submit a request to re-use information you should:

  • submit your request in writing;
  • give your name and address;
  • specify which information you want to re-use; and
  • state the purpose for which the information is to be re-used.

The council must normally respond to requests before the end of the 20th working day beginning with the day after receipt.  However, the time can be extended in complex cases.   

A response means one of the following:

  • refusing to give permission to re-use, in which case a valid reason will be provided;
  • supplying the information requested; or
  • offering terms and conditions for re-use, sometimes in the form of a licence.

The type of licence granted for re-use of information will depend upon the information supplied and the intended used of that information.  However, if you know what you intend to use the information for, then you can apply using the following forms.  

If you intend to re-use information provided by the council for non-commercial purposes, then you should use pdf icon this form to request a basic licence for permission to re-use information [34kb].

If you intend to re-use information provided by the council for commercial purposes, then you should use pdf icon this form request a fee licence for permission to re-use information [40kb].
In all cases, requests should be sent to: 
Customer Services, West Lothian Council, Civic Centre, Howden South Road, Livingston, EH54 6FF
E-Mail: customer.service@westlothian.gov.uk   

Complaints

If you have made a request and are unhappy with the handling of your response from West Lothian Council or you have not received a response within 20 working days, you have the right to complain to the authority.  

Review of decisions

Where you have received a response and are unhappy with the response you can request a review by the authority.  Please address any requests for a review to: 

Chief Solicitor, West Lothian Council, Civic Centre, Howden South Road, Livingston, EH54 6FF
Email: carol.johnston@westlothian.gov.uk  

If, following the outcome of the review you are still not happy you can make an appeal to the Information Commissioner's Office; 

  • Online at: Information Commissioner's Office  
  • By mail at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
  • You should raise your concerns within 3 months of your last meaningful contact with us

Guidance on the re-use of public sector information can also be found on the The National Archives website.