Private Landlords

This page gives information on the rights and responsibilities of a private landlord.

Service Update

Due to the ongoing situation with the COVID-19 pandemic and the effect this is having on the private rented sector, it has been agreed that all communication to registered landlords will be issues via SMS (text message) from the UK Gov Notify service.

Should you have require any advice in relation to any communication you receive or any advice in relation to any issues you are facing within the sector due to COVID-19 please email the Landlord Registration Team on

We have prepared the Icon for pdf Private Landlord COVID-19 Procedure [57.05KB] and the Icon for pdf Tenants of Private Landlords COVID-19 FAQ [440.7KB] documents to help explain how services will be delivered during this time.


Rent Arrears SDS Resolution (COVID-19)

SDS Resolution is a new service from Safe Deposits Scotland introduced to help tenants and landlords who have experienced problems with rent arrears under lockdown.

The service is designed to establish a satisfactory resolution specifically to rent arrears, without the need for further action with the aim of helping to avoid tenants being evicted by ensuring that landlords can recover some or all of the arrears over time.

SDS Resolution is entirely separate from Safe Deposits Scotland's tenancy deposit handling and deposit dispute resolution procedures, and is available to all tenants and landlords in Scotland's private rented sector. As with all services provided by Safe Deposits Scotland, SDS Resolution is completely free to use. For further information, and steps on how to begin a resolution referral, see the SDS Resolution website. Or the Safe Deposits Scotland - Private rented sector blog which provides general helpful information.


External Consultation

Andrew Watson from Glasgow University and Rachel Ormston from Ipsos are seeking view from private landlords, the two surveys are relating to different matters. If you wish you complete either survey please find some information below.

Calling all Private Rented Sector landlords in Scotland! We want to better understand landlord financial behaviours, with a view to creating best practice guidance to support you. Take this 20 minute survey, and you could win £200 of B&Q vouchers. 

Ipsos MORI, the independent research agency, is conducting research on behalf of the Scottish Government on the Universal Credit Scottish Choices scheme, which allows tenants on Universal Credit to opt to have their rent paid direct by DWP to their landlords. The research will inform future discussions about the scheme and how it might be improved. They are really keen to hear from private landlords and letting agents as part of this research. You can make your views known in one of two ways:

  1. By completing a very short (5 minutes!) survey- access the survey
  2. By taking part in a confidential telephone interview with a member of the Ipsos MORI research team to discuss your views and experiences. If you would like more information, please contact Maggie Pollok at Ipsos MORI on 020 7347 3814 or email

This is your chance to make your views known, so please take the opportunity to have your say!


Your Responsibilities

It can be difficult to understand all of your rights and responsibilities as a Private Landlord. The Scottish Government has produced a useful Summary of a private landlord's responsibilities when letting a property. More information on your requirements are listed below. This information is also available on the Icon for pdf checklist [421.3KB] which can be printed off for your use.

Landlord Registration
Private Sector Leasing
Energy Performance Certificate
Repairing Standard
Smoke Alarms and Carbon Monoxide Alarms
Electrical Condition Report
Gas Safety (if required)
Risk Assessment Legionnaires Disease
Tenancy Agreements and Notices
Advice and Assistance

The Scottish Government has partnered with the Scottish Association of Landlords (SAL) to produce this private residential tenancy film as part of the publicity for the new tenancy regime, which is close to being implemented.

SAL is offering all landlords and agents a free briefing with all the details about the new tenancy. SAL also offer a range of membership services including a Scottish letting helpline, free and discounted training, local meetings and events plus documentation and factsheets for letting. Please contact SAL directly to request the briefing by email, or if you'd like to find out more about the services they provide through the SAL website.

Changes to legislation - Prescribed Information