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Indoor Sports Entertainment Licence

West Lothian Council operates an Indoor Sports Entertainment licensing scheme which is administered by the Council's Licensing Team. The Team are able to provide general guidance on the scheme but cannot assist you to complete your application form or provide legal advice on whether a licence is required. You should seek legal advice from a solicitor or advice centre if you are unsure as to whether you require a licence.

Which premises require a licence from the council?

In terms of Section 41A of the Civic Government (Scotland) Act, 1982, an Indoor Sports Entertainment  licence is required  for the use of premises in West Lothian as a place of public sports entertainment.

(a)  "Premises" means any permanent or temporary building and any tent or inflatable structure and includes a part of the building where the building is a sports complex but does not include a part of any other building

(b) "Sports Complex" means a building :-

(i) Which provides accommodation and facilities for both those engaging in sport and spectators.

(ii)The parts of which are so arranged that one or more sport can be engaged simultaneously in different parts of the building.

(c) "Sports Entertainment" means any sporting event to which the public are invited as spectators.

(d) "Sporting Events" means any contest, exhibition or display of any sport.

(e) "Sport" includes any game in which physical skill is the predominant factor and any form of physical recreation which is also engaged in for the purposes of competition or display, except dancing (in any form)

An indoor sports entertainment licence is not required :-

On any occasion on which the entertainment of the public by sport is not the principle purpose for which the premises are being used but this provision does not apply in relation to a sports complex.

Applying for a licence

If you want to apply for an indoor sports entertainment licence you must submit an application form along with the required documents and the appropriate fee, details of these can be found in the guidance notes attached to the application.

If you wish a temporary licence to allow you to operate at a particular event your application should preferably be made at least 3 months before the event and applications must be received at least 35 days in advance of the date of the event.

All applications are copied to the Council's advisors who can recommend that conditions in addition to the standard conditions detailed on this page are attached to the licence when granted. If you do not want to accept any recommended conditions then the application would be referred to the Licensing Committee for a decision to be made regarding which conditions will apply to your licence. Mandatory background checks will be carried out on all applicants by Police Scotland and applicants' details will be retained on computer.  You will be contacted once vetting is complete.

Decisions regarding licences

Applications which do not attract any adverse comments/objections are granted by the Chief Solicitor under delegated powers. All other applications require to be referred to the Licensing Committee for determination. You will be advised if your application is being referred to the Licensing Committee. The Committee meets on a monthly basis.

We have nine months in which to determine your application however the majority of applications are determined within 60 days.

Complaints

Complaints regarding licence holders may be made to the Licensing Team. These should be made in writing by email or letter providing full details of the nature of the complaint.

Complaints regarding unlicensed Indoor Sports Entertainment Premises should be made to Police Scotland by calling 101.

Fees 

More information regarding  pdf icon current application fees [23kb]​ 

Application forms/guidance notes

Application forms which have guidance notes attached to them are available to download from the related documents section.