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Indoor Sports Entertainment Licence

West Lothian Council operates an Indoor Sports Entertainment licensing scheme which is administered by the Council's Licensing Team. The Team are able to provide general guidance on the scheme but cannot assist you to complete your application form or provide legal advice on whether a licence is required. You should seek legal advice from a solicitor or advice centre if you are unsure as to whether you require a licence.

Which premises require a licence from the council?

In terms of Section 41A of the Civic Government (Scotland) Act, 1982, an Indoor Sports Entertainment  licence is required  for the use of premises in West Lothian as a place of public sports entertainment.

(a)  "Premises" means any permanent or temporary building and any tent or inflatable structure and includes a part of the building where the building is a sports complex but does not include a part of any other building

(b) "Sports Complex" means a building :-

(i) Which provides accommodation and facilities for both those engaging in sport and spectators.

(ii)The parts of which are so arranged that one or more sport can be engaged simultaneously in different parts of the building.

(c) "Sports Entertainment" means any sporting event to which the public are invited as spectators.

(d) "Sporting Events" means any contest, exhibition or display of any sport.

(e) "Sport" includes any game in which physical skill is the predominant factor and any form of physical recreation which is also engaged in for the purposes of competition or display, except dancing (in any form)

Which premises are exempt from requiring a licence?

On any occasion on which the entertainment of the public by sport is not the principle purpose for which the premises are being used but this provision does not apply in relation to a sports complex.

How do I apply for a licence?

If you want to apply for an indoor sports entertainment licence you must submit an application form along with the required documents and the appropriate fee, applications with guidance notes attached and a note of fees are available to download from the Related Documents section on this page.

If you wish a temporary licence to allow you to operate at a particular event your application should preferably be made at least 3 months before the event and applications must be received at least 35 days in advance of the date of the event.

All applications are copied to the Council's advisors who can recommend that conditions in addition to the standard conditions detailed on this page are attached to the licence when granted. If you do not want to accept any recommended conditions then the application would be referred to the Licensing Committee for a decision to be made regarding which conditions will apply to your licence. Mandatory background checks will be carried out on all applicants by Police Scotland and applicants' details will be retained on computer.  You will be contacted once vetting is complete.

How will my application be decided?

Applications which do not attract any adverse comments/objections are granted by the Chief Solicitor under delegated powers. All other applications require to be referred to the Licensing Committee for determination. You will be advised if your application is being referred to the Licensing Committee. The Committee meets on a monthly basis.

We have nine months in which to determine your application however the majority of applications are determined within 60 days.

How long will my licence be granted for?

An indoor sports entertainment licence will be granted for one year for the grant or renewal of a licence.

What standard conditions will be applied if my licence is granted?

Standard conditions that are applied to indoor sports entertainment licences can be found in the related documents section of this page.

What if I want to vary any of the standard conditions in relation to my licence?

If you are a current licence holder and wish to vary a condition of your licence you need to make a variation application using the form and pay an administration fee. Please note that a separate application must be made for each licence which you wish to be varied. The application form and a list of fees can be found in the Related Documents section of this page.

Once your application form and fee are received a copy of your application will be sent to the Council's advisors for their comments. If there are no adverse comments received from advisors the licence can be varied by the Chief Solicitor using delegated powers.

However if any adverse comments are received the application would then need to be referred to the next suitable Licensing Committee for a decision to be taken. If your application needs to go to the committee the whole process may take three to four months depending on how long it takes for the advisors to respond. If your variation application is referred to committee you will be invited to attend the meeting to explain to the committee why you consider your application should be granted.

List of current indoor sports entertainment licences and premises

The following list contains details of licences for premises which have permanent indoor sports entertainment licences. These licences are granted for one year with the licences continuing in effect once an application to renew the licence is granted. The list is updated regularly and at least every 12 weeks and gives details of the name of the licence holder and premises address. For the avoidance of doubt this is the only information available to members of the public.

pdf icon Current Premises Licences for Indoor Sports [42kb]

Complaints about a licence holder

Complaints regarding licence holders may be made to the Licensing Team. These should be made in writing by email or letter providing full details of the nature of the complaint.

Complaints regarding unlicensed Indoor Sports Entertainment Premises should be made to Police Scotland by calling 101.