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Private Landlords

This page gives information on the rights and responsibilities of a private landlord.

It can be difficult to understand all of your rights and responsibilities as a Private Landlord. The Scottish Government has produced a useful Summary of a private landlord's responsibilities when letting a property. More information on your requirements are listed below. This information is also available on the pdf icon checklist [421kb] which can be printed off for your use.

Your Responsibilities

Landlord Registration

Anyone planning to let out homes privately must be register before beginning letting. To find out more about how to register,  see Private Landlord Registration. Your registration number must be displayed at all times when advertising and on your tenancy agreement.

Insurance

You need adequate buildings and third party liability insurance cover. See the Private Rented Scotland's page on Talking to you Council, Lender and Insurer to make sure you have the right insurance in place.

Energy Performance Certificate

You are required to have a valid Energy Performance Certificate for the property. This must be displayed in the property at all times. See the Private Rented Scotland's page on Information about your property for more information.

Repairing Standard

Your property must meet the Repairing Standards. More information can be found on the Private Rented Housing Panel web pages. West Lothian Home Choice can also provide you with assistance on this.

Smoke Alarms and Carbon Monoxide Alarms

In order to meet current building standards, your property must have smoke alarms and a carbon monoxide alarm. The pdf icon Private Landlord Registration guide [233kb] explains the law and how to ensure you have the correct alarms for detecting and warning of fires. More information can be found on the Private Rented Housing Panel web pages. West Lothian Home Choice can also provide you with assistance on this.

Electrical Condition Report

Your property must be electrically safe. New legislation states that an Electrical Condition Report must now be provided to all private tenants. This must be displayed in the property at all times. See the Private Rented Scotland website for more information. West Lothian Home Choice can also provide you with assistance on this.

Gas Safety (if required)

You are required to provide a gas safety certificate by registered gas engineer. This must be displayed in the property at all times. See the Private Rented Scotland website for more information. West Lothian Home Choice can also provide you with assistance on this.

Risk Assessment Legionnaires Disease

Landlords have responsibilities to manage Legionella risks in rented homes. Health and Safety Executive Myth Busting - Legionella testing in rented homes helps put things in context. It includes links to the appropriate guidance.

Tenancy Agreements & Notices

A full list of the documents required to both let and end your tenancy are available on the Renting Scotland website. We would urge that any documents are downloaded from there. This will prevent any legislative updates being missed and ensure the most up to date documentation is used. West Lothian Home Choice can also provide you with assistance on this.

Deposits

A tenant's deposit (if you take one) must be lodged with a tenancy deposit scheme. An inventory is advisable. West Lothian Home Choice can also provide you with assistance on this.

Advice & Assistance

West Lothian Council is committed to providing free advice and assistance to landlord and Agents in the sector. If you have any questions relating to private letting a member of the West Lothian Home Choice team will be happy to assist you. Please contact the West Lothian Home Choice team using the contact details on this page.

You can also find information on the Scottish Governments Private Renting Scotland website, Renting Scotland. Here you will find guides to help you with all areas of Private Letting.

The Scottish Government has partnered with the Scottish Association of Landlords (SAL) to produce this private residential tenancy film as part of the publicity for the new tenancy regime, which is close to being implemented.

SAL is offering all landlords and agents a free briefing with all the details about the new tenancy. SAL also offer a range of membership services including a Scottish letting helpline, free and discounted training, local meetings and events plus documentation and factsheets for letting. Please contact SAL directly to request the briefing by email, or if you'd like to find out more about the services they provide through the SAL website.